The Ultimate Guide to Planning Your Corporate Summer Party
Summer (regardless of what the weatherman says) is here, and it’s the perfect time to bring your workforce together for a memorable corporate event. Whether you're looking to boost team morale, celebrate company achievements, or simply provide a fun break for your employees, a well-planned summer party can achieve it all.
To help you create the ultimate corporate summer party, we've compiled a comprehensive guide covering everything from choosing the perfect venue to selecting entertainment options that will be sure to delight your staff!
1. Outline your summer party goals
Before diving into the details, setting clear objectives for your summer party is important. Consider what you want to achieve: rewarding employees for their hard work in Q1 and 2, launching a new product, or simply having a fun and relaxing time in the sun. Defining your objectives will help you make informed decisions throughout the rest of the planning process.
2. Set a budget
Determining your budget early on will help guide your choices for entertainment, food, and decorations. It’s also wise to allocate a portion of your budget to cover any unexpected costs that may arise from the event.
3. Choose the perfect venue
You need to decide whether you want an indoor or outdoor event. Outdoor venues are perfect for enjoying the sunshine, while indoor venues can offer a more controlled environment, especially when the Great British weather can be so unpredictable.
4. Select your entertainment options
Our extensive range of outdoor props and inflatables means that there will be something for everyone to enjoy at your corporate summer party. Here’s a glimpse of what we offer at Party Time Events:
Adult assault courses
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40ft Adult Assault Course: This course offers the perfect balance of challenge and fun. Staff can diive through the entrance tunnel, navigate biff bash obstacles, scramble up steps, and slide down to victory. It's ideal for smaller spaces but doesn’t compromise on excitement.
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100ft MEGA Adult Assault Course: For an even greater challenge, why not take on the ultimate challenge with our massive 100ft course? Designed to impress, it's guaranteed to be a highlight of your event.
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Mega Slide: Standing 20ft high with a 10ft platform, the Mega Slide will be a captivating centerpiece at your staff summer party. It promises exhilarating fun for everyone brave enough to take the plunge.
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Inflatable Bungee Run: Challenge your colleagues in a thrilling race where two players compete to run the furthest while tethered to bungee cords. It's an adrenaline-pumping activity that adds a competitive edge to your event.
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Wipe Out: Engage up to 6 players in this intense multiplayer game where agility and strategy are key. Participants must leap over or duck under rotating sweeper arms to avoid elimination, making it perfect for team-building, whilst ensuring laughter and fun for all involved.
Garden-style games
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Giant Garden Games Package: For those who enjoy more relaxed and classic games, our Giant Garden Games Package is ideal. It includes oversized versions of beloved games like Snakes and Ladders, Buzz Wire, Connect 4, Jenga, A4 Deck of Cards, and Dominoes. These games offer a fun and interactive way to unwind and engage with colleagues in a relaxed outdoor setting.
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9 Hole Crazy Golf: Complete with multi-colored balls, a variety of putter sizes, and scorecards with pencils, this mobile mini golf course offers fun challenges for players of all skill levels. It’s perfect for creating some friendly competition and adding a playful atmosphere to your event.
Indoor entertainment
Alternatively, if your event is indoors, we have plenty of options to keep your colleagues entertained:
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Shuffle Board: Ideal for those with a competitive spirit, Shuffle Board challenges players to slide weighted discs from one end to the other, aiming for the scoring area without falling off. It's a test of skill and precision, where opponents can strategically knock each other's discs off the board.
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Retro Arcade Machines: Transport your team back in time with our collection of retro arcade machines. Featuring over 150 classic games like Asteroids, Pinball, and Street Fighter, these machines provide endless nostalgic entertainment for guests of all ages!
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Top Doc (Giant Operation Game): Experience the thrill of a giant-sized Operation game, where players carefully extract body parts without triggering the buzzer. It's a fun and nostalgic challenge that encourages teamwork and steady hands.
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Rodeo Bull: Test your workmates' strength and stamina with this thrilling ride. A built-in timer tracks how long each participant can stay on the bucking bronco, adding a competitive edge to the fun.
5. Plan the menu
Once you have the entertainment and activities for the party planned, you need to consider your menu. Be mindful to include catering options that suit the preferences and dietary needs of everyone on your team. Reach out to local vendors as many of them will have food trucks and catering options specifically tailored for corporate events.
6. Arrange transportation
You need to ensure that everyone can easily get to and from the event, especially if it’s held off-site. Consider arranging for group transportation if necessary from the office.
7. Capture the moments
Hire a photographer or set up a photo booth to capture fun moments throughout the day. These photos can be shared in your company newsletters or across your social media channels to wrap up a brilliant event.
Case study: A spectacular summer weekend at Lidl Warehouse
Recently, we organised a large corporate summer party for Lidl Warehouse staff in Newton Aycliffe. The event was spread across the whole weekend allowing employees and their families to take part in the celebrations. Here’s a brief look at what we provided to make their event a success:
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Entrance décor: Wavy Men/Sky Dancers in red, yellow, and blue matching Lidl’s company colors were placed at the entrance to welcome guests.
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Entertainment: We set up an Assault Course, Bouncy Castle, 20ft Mega Slide, and Football Shootout for everyone to enjoy throughout the weekend. The Rodeo Bull provided thrills for older children and adults, while the Chair O Plane Swings was a hit with the little ones.
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Charity support: NSPCC also attended the event, using our Ring Toss, Ball in the Bucket, and Hook a Duck games on their stand to raise money.
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Food and treats: After enjoying their BBQ, guests indulged in some of our tasty treats such as candy floss, popcorn, and slush from our triple fun foods package.
Make your summer party an unforgettable one with Party Time Events
Planning your corporate summer party has never been easier. With our extensive range of entertainment options, you can create an event that will be talked about in the office for years to come! From thrilling outdoor inflatables to engaging indoor activities, we have something to suit every taste and preference.
All these entertainment options and more are available throughout the North East, including County Durham, Darlington, Sunderland, Gateshead, Stockton on Tees, and beyond.
Let Party Time Events help you bring your vision to life! Contact us today to book quality equipment and ensure that your corporate summer party is an unforgettable experience for your entire team!
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