Everything You Need to Know About Planning an Outdoor Corporate Event
As the summer sun lingers, now is the perfect time to plan an unforgettable outdoor corporate event. Whether it's a team-building day, a company picnic, or a gathering to celebrate your clients, organising an outdoor event for your business requires careful planning and consideration.
This guide will walk you through everything you need to know in order to make your next corporate outdoor event a resounding success!
Why choose to host an outdoor event?
Outdoor events provide a refreshing change from the usual indoor settings, offering a relaxed and open atmosphere that can often create better engagement and interaction among attendees.
Key considerations for planning your outdoor event
1. Selecting the right venue
Choosing the right venue is critical for your event's success. Look for a location that is easily accessible for all attendees, has ample parking, and offers necessary facilities such as toilets. Ensure the venue can comfortably accommodate your guest list and any extra planned activities.
2. Weather contingency plans
British weather can be unpredictable, but it shouldn't disrupt your event. Have contingency plans such as tents, marquees, or an indoor backup location to ensure your event can continue smoothly regardless of weather conditions.
3. Permits and regulations
Check with local authorities about any permits or regulations required for hosting an outdoor event. Securing these in advance will help you avoid any last-minute issues.
4. Equipment and setup
Outdoor events often require specific equipment, including sound systems, lighting and seating. Ensure you have a reliable power supply, possibly with backup generators, to support all electronic needs. A professional setup will ensure everything runs smoothly.
5. Catering and refreshments
Catering is a key element of any corporate event. Choose a catering service that can provide a variety of food and beverage options suitable for an outdoor setting. Consider including refreshing summer drinks and light snacks to keep attendees hydrated and satisfied.
Activities and entertainment for corporate outdoor events
When it comes to planning a memorable outdoor event for your company, the right activities can make all the difference. At Party Time Events UK, we offer a wide range of entertainment options that are perfect for corporate gatherings, ensuring your team has a blast while enjoying the great outdoors. Here are just a few of the exciting options we have available for hire:
Giant Deck Chair Hire
Make a big impression with our 8ft tall Giant Deck Chair! Ideal for beach-themed parties or summer events, this oversized chair is perfect for group photos and adds a playful touch to your event.
Total Wipeout
Engage your team with our high-energy Total Wipeout game. Participants must jump over or duck under rotating sweeper arms, with the last person standing claiming victory. It's perfect for team-building and guaranteed to create lasting memories!
Step into oversized padded suits and wrestle your way to victory! Perfect for both participants and spectators, Adult Sumo Suits add a hilarious competitive edge to any event. These suits come with all necessary safety gear and are available for indoor or outdoor use.
Adults can relive their childhood with our Balloon Bouncy Castle! This vibrant, balloon-themed castle is perfect for corporate events, providing endless laughter!
Giant Garden Games Package
This package offers a selection of classic oversized games such as Snakes and Ladders, Buzz Wire, Connect 4, Jenga, A4 Deck of Cards, and Dominoes. These games are perfect for creating a fun and relaxed atmosphere where colleagues can bond and enjoy themselves in the sunshine.
Why not bring a touch of classic fairground fun to your outdoor event with our Triple Side Stall package, which includes Duck Shoot, Coconut Shy, and Ring Toss, providing nostalgic and competitive entertainment that’s sure to engage your team.
And if you’re looking for a full outdoor experience, then our Ultimate Entertainment Package has it all! This package includes our Adult Sumo Suits, Gladiator Duel, Bungee Run Inflatable, Balloon Bouncy Castle, and Surf Simulator, ensuring your event is packed with fun and excitement for everyone.
Promoting your outdoor event
On the day of the event
Ensure you have a well-coordinated team to manage different aspects of the event. Assign specific roles and responsibilities to team members to handle setup, guest management, activities coordination, and troubleshooting. This will help the event run smoothly and quickly address any issues.
Post-event follow-up
After the event, follow up with attendees to gather feedback and thank them for their participation. This not only helps in improving future events but also leaves a positive impression on your guests. Consider sharing photos and highlights via internal or external communications from the event to keep the excitement alive.
Bring your next outdoor event to life with Party Time Events UK
Planning your corporate outdoor event is a breeze with Party Time Events UK by your side. We offer a diverse selection of entertainment options that will make your event stand out and be remembered for years to come. Whether you're looking for high-energy inflatables or more laid-back garden games, we have something to match every taste and preference.
Whether you're hosting your event in County Durham, Darlington, Sunderland, Gateshead, Stockton on Tees, or beyond, our quality entertainment options are available throughout the North East.
Let Party Time Events UK bring your outdoor event vision to life! Contact us today to book your outdoor equipment and create lasting memories that your whole team will be sure to talk about for years to come!
<< Return to news