How to Weather-Proof Your Spring Corporate Event
Spring is ideal for hosting outdoor corporate events, team-building days, or company parties. But let’s face it, the British weather is notoriously unpredictable. One minute you’re basking in the sunshine, the next it’s pouring rain. Sometimes you can experience all four seasons in one afternoon!
The good news is that with some clever planning, your spring corporate event can still be a huge success, regardless of what the weather decides to do! Whether you’re searching for corporate event ideas that work rain or shine, here are some practical tips for weather-proofing your event whilst still keeping your guests smiling!
Choose the right venue for your corporate event
Picking the right venue ensures your corporate event runs smoothly, even when the weather doesn’t cooperate. When exploring venues, look for options that provide:
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Indoor options: Venues with both indoor and outdoor spaces give you the flexibility to move activities inside if the weather takes a turn. Marquees, gazebos, or other covered spaces are ideal backup choices for unpredictable spring weather.
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Good drainage: Avoid low-lying fields or uneven grass areas that could quickly become a mud bath after a downpour.
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Power supply: If your event includes outdoor sound systems, lighting, or catering equipment, ensure the venue has accessible power points or space for safely sheltered generators.
Have a solid backup plan
Even the most carefully planned corporate event can be affected by unexpected weather. A solid backup plan ensures your event stays on track:
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Create a wet weather schedule: Prepare a contingency timetable with alternative activities in case the weather forces a change.
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Invest in cover: Marquees, pop-up tents, or large parasols offer shelter from rain and strong sun alike. Spring sunshine can be surprisingly strong, so ensure shaded areas, sunscreen stations, and plenty of water are available too.
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Windproof structures: Ensure any tents and marquees are securely anchored to withstand wind gusts. For chillier spring days, you can also offer blankets, patio heaters, or hot drink stations to keep guests cosy.
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Communicate with vendors: Contact suppliers in advance to discuss their needs and how they can adjust to bad weather.
Plan flexible entertainment for your corporate event
A key part of corporate event planning is having entertainment that can work indoors or outdoors. Flexible entertainment options will keep energy high, no matter what the forecast predicts. At Party Time Events UK we specialise in adaptable entertainment that keeps your event running smoothly come rain or shine!
Deluxe Crazy Golf: Crazy golf is a fantastic option that can be set up indoors or outdoors, with its mix of skill and fun, it’s always a guaranteed crowd-pleaser!
Surf Simulator: Bring the beach vibes to your event with our surf simulator! This exciting challenge can be enjoyed indoors or outdoors, giving guests the chance to ride the waves no matter the weather.
Bouncy Castle: Our bouncy castles are designed with flexibility in mind, ideal for both indoor and outdoor setups, ensuring plenty of energy-burning fun for guests no matter their age!
Rodeo Bulls: Whether you’re hosting your event inside or out, our rodeo bulls bring guaranteed laughs and plenty of competition. Perfect for testing balance, coordination and who can hang on the longest!
Ultimate Entertainment Package: And if you’re looking for a full outdoor experience, then our Ultimate Entertainment Package has it all! This package includes our Adult Sumo Suits, Gladiator Duel, Bungee Run Inflatable, Balloon Bouncy Castle, and Surf Simulator, ensuring your event is packed with fun and excitement for everyone.
Consider the catering for your corporate event
Spring weather can change in an instant, so make sure your food and drink options can adapt too.
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Buffet-style options: A buffet allows guests to grab food at their own pace, making it easier to move things indoors if needed.
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Covered bar areas: If you’re serving drinks outdoors, a sheltered area will ensure everything stays dry.
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Seasonal comforts: On chillier spring days, offer warm options like soup stations, hot chocolate stands, or mulled cider to keep guests toasty.
Communicate with guests
Clear communication ensures your attendees know exactly what to expect. Here’s how to keep them informed:
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Send a pre-event email: Include details about the venue, dress code (encouraging layers or weather-appropriate clothing), and any backup plans.
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Live updates: If the weather causes last-minute changes, keep guests informed with a quick email or WhatsApp message.
Embrace the weather
Sometimes the best approach is to embrace whatever Mother Nature sends your way. After all, unpredictable weather can create lasting memories, even if they weren’t the ones that you had originally planned!
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Rainy day fun: Hand out colourful umbrellas or ponchos to guests, which can also serve as fun keepsakes.
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Water-based games: If it’s raining, why not make the most of it with games like water balloon relays or sponge-throwing contests?
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Sunshine stations: If the sun shines through unexpectedly, create fun moments with a candy floss cart, garden games, or picnic blankets.
Ensure your next corporate event is a success with Party Time Events UK
Whether you’re hosting a team-building day, a corporate fun day, or a team celebration, we’ve got the entertainment to keep your event going, no matter the weather! From interactive games and arcade machines to team challenges and inflatable fun, our activities are designed to adapt to any weather conditions, ensuring your event stays on track.
We provide our services throughout the North East, including Sunderland, Hartlepool, Newcastle, Newton Aycliffe, and Bishop Auckland.
Get in touch today and let’s plan a corporate event that’s bursting with fun, come rain or shine!
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