How to host an unforgettable corporate summer fun day
When the sun comes out, so does the opportunity to bring your team together outside the usual office walls. A well-planned corporate fun day is the perfect way to reward hard work, build stronger relationships, and inject a dose of excitement into the work calendar! Whether you’re organising a small company gathering or a large-scale summer celebration, getting the details right will ensure your event is one to remember.
Here’s how to host a corporate fun day that’s fun, stress-free and unforgettable:
Start with a clear purpose
Before diving into venues and activities, take a step back and consider the goal of your event. Are you celebrating a big company milestone? Want to help different departments connect? Setting a clear objective will help you make better decisions throughout the planning process and ensure the event is aligned with your company culture. A great corporate fun day should be both enjoyable and purposeful, leaving attendees feeling appreciated, connected and motivated!
Choose the right venue
Your venue choice can make or break the day. So think about the number of guests, your planned activities, and how accessible the location is for everyone. Outdoor spaces, or even your own business premises can all work brilliantly for a summer event, as long as you have the right facilities in place.
Check if there’s enough space for everything you want to include whether that’s inflatables, food trucks or seating areas. Make sure there are toilets, access to power for entertainment equipment, and parking or transport options nearby. And of course, always have a backup plan in case the weather decides not to play ball. Hiring a marquee or having access to an indoor space can help your event run smoothly whatever the forecast.
Plan activities that bring people together
The heart of a successful corporate fun day lies in the activities. You’ll want to offer something for everyone, whether they’re keen to get stuck into some competitive fun or prefer something more relaxed. High-energy options like inflatable courses, wipe out, or rodeo bulls are great for team building and getting people laughing. For those who prefer to take it easy, garden games, and fairground stalls offer a gentler pace. A good mix of activities means all your colleagues whatever their age, ability or energy level can get involved and enjoy the day. You can view our full range of corporate activities here.
Keep safety front and centre
While a corporate fun day is all about having fun, safety should never be overlooked. It’s essential to work with trusted suppliers who follow strict safety protocols. All equipment should be fully insured, PAT tested, and set up by professionals. You’ll also want to carry out risk assessments in advance and make sure first aid provision is in place on the day. Depending on the size of your event, it might be worth assigning a few staff members to help guiding guests between zones and being on hand for any questions.
Don’t underestimate the power of good food
Food and drink are central to any great event. When planning your catering, think seasonal, simple and satisfying. Whether it’s a street food truck, hot dogs, picnic or buffet-style setup, make sure you offer a variety of options to suit different dietary needs. Refreshments like soft drinks, iced tea or slushies will be especially appreciated on warm days. It’s also a good idea to provide shaded seating areas where people can take a break and recharge between activities.
Create a sense of occasion
It’s the little extras that take a corporate fun day from good to great. Adding decorations, branded banners, a theme or even a dress code can help give the day a more cohesive and memorable feel. You could consider offering staff giveaways, prize draws or team trophies to add an element of excitement. A great playlist or live entertainment helps keep the energy high, while photo booths or selfie stations provide fun mementos and ready-made content for your internal comms or socials after the event. These finishing touches don’t have to cost the earth but they’ll make a big difference to how the day is remembered.
Promote it internally
Just like any other company initiative, your corporate fun day needs a little internal marketing to get people excited. Start by sending out the date well in advance to maximise attendance. As the day approaches, build momentum with teaser emails, posters or Teams updates that highlight some of the activities or catering options on offer. After the event, keep the buzz going by sharing photos, videos and positive feedback. Not only does this celebrate the success of the day, but it helps create excitement for future events too!
Be ready to adapt
No matter how well you plan, sometimes things don’t go exactly as expected, especially when you're dealing with outdoor venues and unpredictable weather. The best corporate fun days are those that are flexible. Always have a Plan B in place, whether that’s a switch to indoor activities, access to shelter, or a revised timetable. Communicate clearly with your team in the run-up to the event so everyone knows what to expect. When your team sees you’ve thought of everything, they’ll feel looked after and that’s what makes the day feel special.
Why it’s worth the effort
Organising a corporate fun day takes time and effort, but the payoff can be huge. These events aren’t just about letting off steam, they’re about building stronger teams, creating a sense of belonging, and reinforcing a positive company culture. A great fun day shows your employees that they’re valued and appreciated, and it can have a real impact on morale and motivation in the months that follow.
It’s a chance to connect outside the usual work environment, celebrate wins, and remind everyone what makes your company a great place to work. In short, a corporate fun day is an investment in your people and when done right, it’s one that delivers real value!
We’ve helped hundreds of businesses across the North East host incredible corporate fun days, and we’d love to help you do the same! From start to finish, we’ll take the pressure off so you can focus on what matters: enjoying the day with your team.
Get in touch today, and let’s make this summer one to remember!
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